“When Everything is Suddenly Virtual” Contributed by Jean-Paul Bayley and José Casal

(NOTE: This blog post was written by TBR Certified Trainers Jean-Paul Bayley and José Casal, Partner and Founding Partner of Actineo Consulting, LLC, based in the UK.) The last few weeks have been pretty tough on everyone. The new “normal” is quite different now in the training world, so we have a few ideas we want to share with you.

Here at Actineo Consulting, we pride ourselves on doing a job right. For example, the reason we use Training from the BACK of the Room (TBR) to design and deliver our courses is because cognitive science backs it up. We don’t deliver training through intuition or the notion of “It’s just the way it has always been done.” We look at cognitive science and what that tells us. We learn other ways of doing things and then apply them to our content.

In these times of lockdown, the easiest thing would have been to just change our courses to virtual delivery and create a 2-day “Zoom-Fest” with (insert online whiteboard tool du jour here). We decided that this would be a disservice to our attendees, our community, and ourselves. We decided to take a different approach.

Doing It Differently

We took a step back to learn the answer to the question, “What is the best way to deliver live virtual training?” To find an answer, we attended courses by experienced providers of live virtual courses, engaged with trainer communities, and looked at the available research. We came to the conclusion that a 2-day “Zoom-Fest” is not the way forward. Instead, we began redesigning our 2-day, face-to-face, in-person courses (wherever our license allowed us to). We have created virtual classes of 4 sessions, each approximately 2.5 hours in length including breaks. These sessions will spread over 5 days (Monday-Friday) with a rest day in between (Wednesday). As we learn more, we may change this. Why are we doing this? Because …

Shorter Trumps Longer Is More Important Than Ever Online

Some things translate straight from the TBR playbook – the importance of the 4Cs and the 6 Trumps, for instance. “Shorter trumps longer” becomes even more important when adapting a face-to-face class to online instruction.

 

There is significant disagreement in the academic community about what the ideal length of an online session should be. What we have discovered is that the model of in-person, face-to-face training doesn’t translate well to Live Virtual Classrooms (LVC) – or rather, what the research typically refers to as “Online Synchronous Teaching.”

We had to ask ourselves where the model of 8 hours in a training room came from in the first place.  Our current thinking is that the rationale is based on several factors, which include the following:

  • The venue is often only available by the day or half-day.
  • Employers prefer to allow people out of the office for a fixed time period – it simplifies things.
  • Trainers find it easier to book out a contiguous block of time.
  • Logistically it is easier for attendees to find a short window to be out of office than many windows spread over a number of days.
  • If the attendees are coming from out of town, minimizing the travel time and time away from home matters.
  • Educational institutions have structured instruction this way for decades and businesses have followed suit.

All this being said, our world has changed in ways we can’t possibly know right now, so we feel that it is time to think about a different tomorrow. If that tomorrow involves a lot of live virtual classes, then we have a duty as trainers to understand what that means for our learners.

What Does the Science Say?

By and large, academics suggest that synchronous online sessions should last no more than 2 hours. The range indicates that it is something more than 30 minutes but less than 2 hours. Industry experts also agree with this. For example, in her article Convert Your Classroom Training to Virtual Training, author Cindy Huggett states  that 8 hours of in-person, face-to-face training should not equal 8 consecutive hours in a synchronous online class. In another excellent article, Virtual Training Survey Reveals 2019 Trends and Surprises, Cindy points out that most successful, live, online sessions are 60 to 90 minutes long.

So, for now, our company will offer virtual classes comprised of 4 sessions of approximately 2.5 hours in length including breaks. We will spread these out over 5 days (Monday – Friday) with a rest day in between (Wednesday). We may change this as we learn more.

6 Trumps for Live, Virtual Classes

In tribute to Sharon Bowman’s 6 Trumps, we’ve come up with a set of “yes and” trumps for the virtual environment. We are applying these to our courses too. The 6 Virtual Trumps for live online classes are:

  • Smaller trumps larger.
    We will keep class sizes to 12 attendees or fewer.
  • Preparation trumps improvisation.
    We will always make sure that we have plans B and C in place, in case the technology breaks down during the class. In addition, we will introduce the attendees to the online class environment and tools before the class begins.
  • Simple trumps complicated.
    We will always do the simplest possible thing with the simplest possible tools to meet the learning objective.
  • Adaptation trumps replication.
    We will adapt our training to the strengths of an online class environment. We won’t fight against the limitations of the online space nor try to replicate an in-person class environment.
  • Pairing trumps solo.
    We will always have someone in charge of production and technology in our online courses so that our trainers can focus on delivering the best virtual training experience for the learners.
  • Off-line trumps lecture.
    We will create off-line homework/intersession work which will facilitate deeper learning and avoid the need for long lectures online.

We see these 6 Virtual Trumps as a contract between us and our learners. They are a set of powerful commitments which we believe will help us deliver compelling, engaging and effective learning. 

What’s Next?

We are continuing to do further research into these 6 Virtual Trumps. We will be publishing follow-up posts with some of the science, industry practice, and thinking behind these as we find more. Keeping things empirical, we may also change them if what we find is that a “Virtual Trump” was based on a cognitive bias or intuition; so far, the science supports what we’ve written here. For the resources we used, please see the bibliography below our biographies. And stay safe during these uncertain times!

For the original blog post from Actineo Consulting, click HERE.

For all of Actineo’s blog posts, click HERE.

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About The Authors

Jean-Paul Bayley, England
TBR Certified Trainer Jean-Paul Bayley is a partner of Actineo Consulting LLP  –  a Business Agility Consultancy. Jean-Paul’s mission is to share how to create fun, engaging and memorable learning experiences. Using the skills that he has honed during his career as a consultant, coach, and trainer, he now helps individuals, teams, and organizations achieve their professional goals. He has written 3 other blog posts for Sharon Bowman’s website: 3 Anti-Patterns of Training,  Anti-Patterns of Training – Part Two and TBR, Psychological Safety, and C1-Connection Activities. You can follow Jean-Paul on Twitter @jpbayley.

José Casal, Europe & Latin America
José Casal is a founding partner of Actineo Consulting LLP. José has had a long career working as a developer, coach, trainer and facilitator. He loves setting up creative and safe spaces where people can thrive. His courses manage to combine a balanced blend of scheduled content and unplanned “rabbit holes” led by the needs of the course participants. You can read José’s articles on the Actineo Blog, follow him on Twitter, and connect with him on Linkedin.

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Bibliography

Acosta-Tello, E. (2019). Enhancing the online class: Effective use of synchronous interactive online instruction. Journal of Instructional Pedagogies, 17(November). Retrieved from https://files.eric.ed.gov/fulltext/EJ1102879.pdf

Bowman, S. (2008). Training from the BACK of the Room!

Bowman, S. (2010). Using Brain Science To Make Training Stick.

Huggett, C. (2018, February). Convert Your Classroom Training to Virtual Training. Retrieved from https://www.td.org/magazines/td-magazine/convert-your-classroom-training-to-virtual-training

Huggett, C. (2019, March 6). Virtual Training Survey Reveals 2019 Trends, Surprises. Retrieved from https://learningsolutionsmag.com/articles/virtual-training-survey-reveals-2019-trends-surprises

Johnson, J. (2016, September 16). Best Practices for Synchronous Online Discussions. Retrieved from http://higherelearning.com/best-practices-for-synchronous-online-discussions

Martin, F. & Parker, M.A. (2014). Use of Synchronous Virtual Classrooms: Why, Who, and How? MERLOT Journal of Online Learning and Teaching, 10(2). Retrieved from https://jolt.merlot.org/vol10no2/martin_0614.pdf

Scharf, Mark T. (2015). Comparing Student Cumulative Course Grades, Attrition, and Satisfaction in Traditional and Virtual Classroom Environments. Doctoral Dissertation Submitted to Northcentral University Retrieved from https://pqdtopen.proquest.com/doc/1713690470.html?FMT=AI.

Yates, J. (2014). Synchronous online CPD: empirical support for the value of webinars in career settings. British Journal of Guidance and Counselling, 42(3). Retrieved from https://repository.uel.ac.uk/download/bbe74bd5f9dee0287087ff9ca668d48459e1fbd7e8f64665c11249dfb6a102fb/389418/Synchronous%20online%20training%20CPD%20for%20careers%20service%20staff%20accepted%20manuscript.pdf

2 comments

  • Great article JP and Jose. We’ve approached our online courses in the same way. We were already delivering a blended approach so it made it easier to go all in. Love the fact that you take cognitive science to back up what you do. We try to find research to back up our approaches too and it sometimes make you challenge your assumptions and previously held beliefs. Thanks for sharing.

    • Thanks, Ro, for your kudos – I will pass them along to JP and Jose – they will appreciate your kind comments. Stay safe! 🙂 Sharon

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